Faculty Assembly Bylaws
Bylaws of the NMSU-Alamogordo’s Faculty Consortium
Approved 6-2002/revised 11-2011
Article I: Name
The name of the committee is the New Mexico State University at Alamogordo Branch Community College Faculty Consortium, hereinafter referred to as “the Faculty Consortium.” The working body of the Faculty Consortium will be named the Faculty Assembly, hereinafter referred to as “the Assembly,” made up of elected members as defined in Article III, Section 2. This document will be known as the Bylaws.
Article II: Purpose
To restructure the Senior Faculty and Junior Faculty Committees to create a more representative, responsive, and efficient forum for faculty involvement in the Campus Community.
To advise the NMSU at Alamogordo Administration in matters related to the instructional mission.
To articulate the faculty position on matters concerning the rights and responsibilities inherent in the academic and intellectual freedom policies of New Mexico State University.
To facilitate the administrative decision-making process by providing needed information and viewpoints.
To facilitate communication between faculty and the administration by creating a forum for the exchange of ideas about faculty interests, issues, and needs.
To enhance faculty involvement in decisions which influence the instructional mission.
To provide an entity for the dissemination of information, the ready pooling of ideas, and to serve as a testing ground for matters of concern to the faculty.
To consider ways and means of improving academic quality and other aspects of the institution, including proposals dealing with academic policies and programs.
To establish, from time to time, ad hoc committees and groups in areas related to the instructional mission.
To receive, review, and provide input to reports of the committees of the Assembly.
Article III: The Faculty Consortium Structure
Section 1: Membership
A. Membership in the Faculty Consortium is extended to all currently employed regular and part-time Alamogordo Branch Campus Community College faculty, hereinafter the former will be referred to as regular and the latter as associate members.B. Any other person or persons, hereinafter called Visitor(s), may attend meetings.
Section 2: Organization
The Faculty Assembly will conduct the Faculty Consortium’s business. The Assembly consists of three (3) elected regular members (one Junior Faculty regular member, one Senior Faculty regular member, and one at-large regular member) and one (1) associate member from each of the three divisions, hereinafter called Assembly Representatives. From this group, three officers, Chair, Vice-Chair, and Recording Secretary will be elected. The Faculty Senate Representative (or alternate) will be a voting member of the Assembly. The Faculty Senate Representative (or alternate) is not eligible to be an Assembly Representative. He/she (or alternate) should attend all meetings of the Assembly and serve as liaison from our Assembly to the Senate at NMSU at Las Cruces.
Article IV: Assembly Representatives
Section 1: Election
Three (3) regular members (one senior faculty, one junior faculty, and one at-large positions) and one (1) associate member Assembly Representatives from each of the three divisions will be elected for a term of one (1) year at the first Division meeting of the fall semester. The Division Head will conduct the election by secret ballot. Each of the four representative position’s electors will be of the designated rank, either senior, junior, senior and junior, or associate, for the respective positions. The Assembly’s Representatives will assume their responsibilities on the first day of the fall semester.
Section 2: Responsibilities
The responsibilities of a Faculty Assembly Representative shall include, but not be limited to, the following:
1) To elect the Assembly’s officers: Chair, Vice-Chair, and Recording Secretary.
2) To attend all regular and special meetings of the Assembly.
3) To discuss issues with constituents represented.
4) To report at Division Meetings the actions, decisions, and issues facing the Assembly.
5) To perform any duties or assignments given by the Chair of the Assembly.
Section 3: Resignation or Removal
Any Assembly Representative who is not able to fulfill the responsibilities for the elected term shall resign. A letter shall be sent to the Chair of the Assembly, which letter shall then be placed on record with the Recording Secretary of Assembly. Within two (2) weeks, a new Division sub-group election will be scheduled and conducted by the Faculty Senate Representative to replace the Assembly Representative.
If for any reason any Assembly Representative does not fulfill his/her responsibilities on the Assembly as the elected representative of a Division sub-group, any constituent from the electing Division sub-group may petition the constituents for removal of that Assembly Representative from office. If two-thirds of the constituents sign the petition, the petition shall then be presented to the Assembly and the Assembly Representative shall be relieved of office. The petition and a document stating that the Assembly Representative has been removed from office will be filed with the Secretary of the Assembly. Within two (2) weeks, a new Division sub-group election will be scheduled and conducted by the Faculty Senate Representative to replace the Assembly Representative.
Article V: Assembly Meetings
The Assembly shall meet at least once a month during the regular academic year. All Faculty Consortium members shall receive notification of the dates, times, and locations of the meetings.
The Recording Secretary shall prepare an agenda and notice of each meeting which shall be distributed to each Faculty Consortium member at least three (3) days before each meeting. Any Consortium member wishing to add to the agenda must submit their requests to the Chair at least one (1) week prior to the next regularly scheduled meeting. The Chair shall then contact the Secretary in a timely manner so as to get the item on the agenda before its distribution.
The meeting of the Assembly shall be called to order by the Chair, or in his/her absence by the Vice-Chair.
Regular Members and Associate Members shall be able to attend all meetings, petition, discuss all issues, and speak from the floor; however, they may not make, second, or vote on motions.
All members of the Assembly shall have one (1) vote. Note: The Assembly Representative must be present at the Assembly meetings for his/her vote to count.
The Recording Secretary shall be responsible for minutes of each Assembly meeting.
If the Assembly calls any special meeting in addition to the regularly scheduled meeting; it shall be the duty of the Recording Secretary to notify all Faculty Consortium members of the meeting date, time, and location; and it shall be treated as a regular meeting in all ways.
Meetings shall be conducted according to the standard parliamentary procedures as specified in Robert’s Rules of Order Revised with the exceptions as specified in the Bylaws.
Article VI: The Executive Committee
Section 1: Officers
The Chair of the Assembly shall:
1) Call to order all meetings of the Assembly and Consortium.
2) Instruct Recording Secretary to notify all Faculty Consortium members of every meeting of the Assembly at least three (3) days prior to the meeting date (the notification shall include an agenda including all issues to be discussed at the meeting).
3) Preside over all meetings of the Assembly.
4) Represent the Assembly at Academic Council as voting member and may be subject to exclusion at executive sessions.
5) Report to the Administrative Council at least once a semester and as needed (by request and by invitation).
6) Report at Assembly meetings the actions, decisions, and issues facing the Academic and Administrative Councils.
7) Represent the Consortium and Assembly at relevant functions.
8) Perform other duties as recommended by the President and/or Vice-President for Academic Affairs.
9) Prepare year-end reports on the Assembly’s accomplishments, ongoing initiatives, and barriers to success.
The Vice-Chair of the Assembly shall:
1) Attend all meetings of the Assembly.
2) Represent the Members at the Academic Council as voting member in the absence of the chair and be subject to exclusion at executive sessions.
3) Perform duties of the Chair in the absence of the Chair; including reporting to the Administrative Council.
4) Perform duties as assigned by the Chair.
5) Prepare all Bylaws amendments for ballot and post all changes to Faculty Assembly Bylaws.
6) Represent the Members and the Assembly and Consortium at relevant functions.
The Recording Secretary of the Assembly shall:
1) Attend all meetings of the Assembly.
2) Post the corrected minutes within one (1) week of the meeting at which the minutes are ratified.
3) Record and keep the minutes of the meetings of the Assembly.
4) Keep a voting record in the minutes (when applicable).
5) Notify all Faculty Consortium members of forthcoming meetings at least three (3) days prior to meeting together with an agenda.
6) Keep a current list of all Faculty Consortium members, including current rank and tenure status.
7) Keep all relevant records of the Assembly to be placed in a file, which shall be kept as a permanent archive in the Townsend Library.
8) Forward all minutes to the appropriate committees and administrators.
9) Reserve appropriate room or venue for scheduled meetings.
10) Perform other duties as assigned by Chair.
Section 2: Elections
The Assembly will elect the officers at the beginning of fall semester. The Faculty Senate Representative (who is not eligible for office) will conduct the election as follows:
Assembly Representatives nominate candidates for Chair; all Regular Assembly Representatives are eligible for candidacy. The Chair is elected by plurality of the Assembly. Division Chairs are not eligible for the position of Assembly Chair.
Assembly Representatives nominate candidates for Vice Chair; all Regular Assembly Representatives are eligible for candidacy. The Vice-Chair is elected by plurality of the Assembly. Division Chairs are not eligible for the office of Assembly Vice Chair.
Assembly Representatives nominate candidates for Recording Secretary: all Assembly Representatives are eligible for Recording Secretary. The Recording Secretary is elected by plurality of Assembly.
Section 3: Resignation or Removal from Office
If for any reason any officer shall not be able to fulfill his/her responsibilities, the officer shall resign from office. A letter to that effect shall be delivered to the Assembly, which letter shall then be delivered to the Recording Secretary of the Assembly and placed in the records of the Assembly. A replacement for the office shall be a call for a new election as codified in Article VI. Section 2.
A petition signed by two-third of the Assembly Representatives shall be required for any Assembly officer to be relieved of his/her office. The petition must be presented to the Assembly, at which time the officer will be relieved of his/her duties. A replacement for the office shall be a call for a new election as codified above in Article VI. Section 2.
Article VII: Procedure for Bylaws Change
Bylaws changes will be accomplished in two stages: At the Assembly level and at the Faculty Consortium level.
At an Assembly meeting, any Representative may present a formal amendment in written form to the Assembly. The Assembly shall distribute a copy of the amendment, either paper or electronic, to all Faculty Consortium members within one (1) week of the presentation.
During the time before the next Assembly meeting, it is the responsibility of each Assembly Representative to discuss the said amendment with the Members of his/her Division subgroup and to be prepared to vote at the next meeting.
The amendment shall become part of the agenda for the next Assembly meeting and shall be presented for consideration by the Representative presenting the amendment. Any Member may comment on and/or discuss the amendment at the meeting.
A majority vote of the Assembly shall be required for the first step in amending the Bylaws.
It shall be the responsibility of the Recording Secretary to organize a vote on the issue among the full Faculty Consortium within two (2) weeks of passage in the Assembly. A majority of those voting shall be required for amending the Bylaws.
It shall be the responsibility of the Recording Secretary to post revisions of the Bylaws within a timely manner and distribute a copy of the newly ratified Bylaws to each Member. It shall also be the Recording Secretary’s responsibility to forward the proposed ratification to the Committee-on-Committees for approval.
Ad Hoc Committee: Any committee created by the Assembly for a short period of time
Assembly Representatives: Three regular members (one junior faculty, one senior faculty, and one at-large position) and one associate member from each division.
Associate Member: All currently employed part-time NMSU-A faculty
Chair: Regular Member Assembly Representative elected by the Assembly to serve as Chair of Faculty Assembly.
Consortium: A partnership
Constituent: Those represented by an Assembly Representative (for example, a BHSS Regular Senior Faculty Assembly Representative’s constituents are all BHSS Senior Faculty members).
Currently Employed: A faculty member who is on the NMSU-A payroll for instructional purposes for some portion of a semester, barring resignation or dismissal.
Executive Committee: Consisting of the Assembly’s three elected Officers.
Faculty Assembly: The working body of the Faculty Consortium. Consists of all Assembly Representatives and Faculty Senate Representative
Faculty Consortium: All currently employed regular and part-time Alamogordo Branch Community College Faculty
Faculty Senate Representative: Voting member of Assembly who conducts officer elections; cannot serve as an officer.
Junior Faculty: Regular Faculty of Instructor or Assistant Professor Rank (College, Tenured, and Tenured Track)
Member: Both Regular Members and Associate Members may be referred to as “Members.”
Recording Secretary: Regular or Associate Member Assembly Representative elected by the Assembly to serve as Secretary of the Faculty Assembly
Regular Member: All currently employed regular NMSU-A faculty members
Senior Faculty: Faculty of Associate Professor or Professor rank.
Vice-Chair: Regular Member Assembly Representative elected by the Assembly to serve as Vice-Chair of Faculty Assembly
Visitor: Any other person or persons other than Members