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Faculty Assembly Bylaws

Bylaws of the NMSU-Alamogordo’s Faculty Consortium
Approved 6-2002/revised 11-2011

The name of the committee is the New Mexico State University at Alamogordo (NMSU-A) Community College Faculty Consortium hereinafter referred to as “Faculty Consortium.” The working body of the Faculty Consortium will be named the Faculty Assembly, hereinafter referred to as “The Assembly,” made up of elected members as defined below in Article III, Sec. 2. This document will be known as the Bylaws.

The mission of the Faculty Consortium is to create a representative, responsive, and efficient forum for faculty involvement in the NMSU-A community. See the Operations Manual for the current list of general and specific charges.

Section 1: Membership

  1. Membership in the Faculty Consortium is extended to all currently employed regular and part-time NMSU-A faculty.

Section 2: Organization

  1. The Faculty Assembly shall conduct the Faculty Consortium’s business.
  2. The Assembly shall consist of five elected members from each division, who shall be designated as Assembly Representatives; consisting of three regular faculty members and two temporary part-time faculty members.
  3. Three officers shall be elected from the Assembly Representatives including Chair, Vice-Chair, and Recording Secretary. In addition, the Assembly Chair may appoint a Parliamentarian, who may or may not be an Assembly Representative.
  4. The NMSU-A Faculty Senate Representatives shall be voting members of the Assembly in addition to the representatives listed above. The Senators should attend all meetings of the Assembly and serve as liaisons from the NMSU-A Assembly to the Senate at NMSU in Las Cruces. The Senators are not eligible for election to the positions listed in Sec. 2.B and 2.C above, however.

Section 1: Election

  1. Five members of the Assembly shall be elected from each division of NMSU-A. These members shall be called Assembly Representatives. Representatives serve three year terms.
  2. The election shall be held prior to the last regularly scheduled meeting of the spring semester. Assembly Representatives will assume their responsibilities at the last regularly scheduled meeting of the spring semester, and their duties will expire when their successor has been elected by majority vote of those eligible to vote for each position.
  3. Election Procedures for Assembly Representative.
    1. Nominations shall begin during the month prior to elections and shall end at 5 p.m. the day before the election process begins. Nominations should be made by e-mail to each division head; self-nomination is permitted, but all nominations must be approved by the nominee in writing via e-mail to the division head prior to the day voting begins.
    2. Voting shall take place by secret ballot conducted by the Division Head beginning at 5 p.m. on the day that nominations end and concluding by 12 noon two days prior to the last consortium meeting in the spring semester.
    3. The Parliamentarian shall serve to help each Division Head conduct the election.
  4. Election of NMSU-A Faculty Senators to NMSU Faculty Senate.
    1. Election for each of two Senators shall occur one month before Faculty Senator will expire.
    2. The Chair of the Faculty Assembly, along with the Parliamentarian, shall oversee the election of each of the Faculty Senators.
    3. A call for nominations, lasting for one week, for regular tenured and tenure track faculty, shall be issued by the Chair of the Faculty Assembly. (Non-tenure track faculty members are represented in the NMSU Faculty Senate by one non-tenure track faculty member, who is elected to represent all four community colleges by faculty at the four community colleges.)
    4. All regular, tenure track and non-tenure track faculty shall vote by secret ballot, for a period of one week immediately following the close of nominations, to elect each Faculty Senator.

Section 2: Responsibilities

  1. The responsibilities of a Faculty Assembly Representative shall include, but not be limited to the following:
    1. To elect the Assembly’s officers; Chair, vice-chair, and recording secretary.
    2. To attend all regular and special meetings of the Assembly.
    3. To discuss issues with constituents represented.
    4. To report at Division meetings the actions, decisions, and issues facing the Assembly,
    5. To serve on Assembly subcommittees, and
    6. To perform any duties or assignments given by the Chair of the Assembly.

Section 3: Resignation or Removal

  1. Any Assembly Representative who is not able to fulfill the responsibilities for the elected term shall resign in writing to the Chair of the Assembly, which letter shall be placed on record with the Recording Secretary of the Assembly. Within two weeks (2) following the recordation of the letter, a new Division election will be scheduled and conducted by the Division Head following nomination and secret ballot as hereinabove described for any assembly representative.
  2. If for any reason any Assembly Representative does not fulfill his/her responsibilities on the Assembly as an elected representative any constituent from the electing Division or the Assembly Chair may petition the constituents for removal of that Representative from office. If two thirds of the constituents sign the petition, the petition shall then be presented to the Assembly, and the Assembly Representative shall be relieved of office. The petition and a document stating the assembly Representative has been removed from office will be filed with the Secretary of the Assembly.
  3. Appeal: If the Representative disagrees with the Petition, the Representative may file an appeal with the Assembly Chair within two weeks from receipt of the petition. The Representative shall have the right to a hearing on the petition before the Chair, Vice Chair, and Recording Secretary. The hearing shall be recorded electronically. The Chair, Vice Chair, and Secretary shall determine whether the Petition will be granted. If the Representative disagrees with that decision, the representative shall have the right to an open hearing before the Assembly at a regular meeting of the Assembly, and a vote by voting members of the Assembly as to whether the Petition shall be granted.
  4. Replacement: In the event an Assembly Representative is removed, resigns, or is otherwise unable to perform duties, he/she shall be replaced by an election within the Division represented by a secret ballot in the same manner as a regular election. The Parliamentarian shall assist with the election.

  1. The Assembly shall meet at least once a month during the regular academic year. All Faculty Consortium members shall receive notification of the dates, times, and locations of such meetings.
  2. A quorum of the Assembly will consist of more than one-third of the assembly (a minimum of 5 voting members).
  3. The Assembly Chair will prepare an agenda and the Recording Secretary will distribute a notice of meeting to each Faculty Consortium member via e-mail at least three (3) days prior to the meeting. Any consortium member wishing to add to the agenda shall submit a request to the Chair at least one (1) week prior to the next regularly scheduled meeting. The Chair may designate a person (not necessarily a faculty member) to take minutes of each meeting. Such minutes shall be reviewed and approved by the recording secretary prior to submission to the Assembly for correction or approval.
  4. Meetings of the Assembly shall be called to order by the Chair, or in his/her absence, the Vice Chair.
  5. Regular members shall be able to attend all meetings, petition, discuss all issues and may speak from the floor; however, they may not make, second, or vote on motions.
  6. Meetings shall be open to the public; the chair/vice chair shall have discretion, however, whether to open the meeting to public comment.
  7. Elected Assembly representatives shall have one (1) vote. The Assembly representative must be present at the Assembly meeting for his/her vote to count.
  8. A non-binding referendum may be taken by e-mail or other means upon request of the chair or vice chair.
  9. If the Assembly calls any special meeting in addition to the regularly scheduled meeting, it shall be the duty of the Recording Secretary to notify all Faculty Consortium members of the date, time and location, and such meeting shall be treated as a regular meeting in all ways.
  10. Meetings shall be conducted according to the standard parliamentary procedures as specified in Robert’s Rules of Order Revised.

Section 1: Officers

  1. The Chair and Vice Chair are elected by all committee members for a two-year term in alternating years. The Recording Secretary is a member of the committee and is elected by the committee members every year.
  2. The chair of the Assembly shall:
    1. Preside over all meetings of the Assembly and Consortium.
    2. Instruct the Recording Secretary to notify all faculty Consortium members of every meeting of the Assembly at least three (3) days prior to the meeting date. The notification shall include an agenda including all issues to be discussed at the meeting.
    3. Represent the Assembly at Academic Council as a voting member and may be subject to exclusion at executive sessions.
    4. Represent the Assembly at Administrative Council as a voting member.
    5. Represent the Consortium and Assembly at relevant functions or by request or invitation.
    6. Perform other duties as recommended by the NMSU-A President and/or Vice President for Academic Affairs.
    7. Report at Assembly meetings the actions, decisions, and issues facing the Academic and Administrative Councils.
    8. Prepare a year-end report for the Consortium on the Assembly’s accomplishments, ongoing initiatives and/or concerns.
    9. Appoint interim officers between any vacancy and an election to fill such vacancy.
    10. Attend and represent the Assembly and Consortium at President’s Advisory Council as needed.
  3. The vice chair of the Assembly shall:
    1. Attend all meetings of the Assembly.
    2. Represent the Assembly and Consortium at the Academic Council as a voting member in the absence of the chair and be likewise subject to exclusion of executive session.
    3. Perform any and all duties of the Chair in the absence of the chair, including reporting to the Administrative Council.
    4. Perform duties as assigned by the chair.
    5. Represent the Members of the Assembly and Consortium at relevant functions.
  4. The Recording Secretary of the Assembly shall:
    1. Attend all meetings of the Assembly.
    2. Post the corrected minutes within one (1) week of the meeting at which the minutes are ratified.
    3. Record and keep the minutes of the Assembly, or approve and sign proposed minutes as taken by any other person who may be designated by the Chair.
    4. Verify and certify a voting record in the minutes as applicable.
    5. Notify all Faculty Consortium members of forthcoming meetings at least three (3) days prior to meeting. An agenda shall be provided with the meeting notice.
    6. Maintain a current list of all Faculty Consortium members, including part time faculty, including current rank and tenure status.
    7. Maintain a file of all relevant records of the Assembly and which shall be kept as a permanent archive in Townsend Library
    8. Forward all minutes to appropriate committees or the vice chair.

Section 2: Elections

The Assembly will elect officers during the last regularly scheduled meeting of the spring semester. The senior Faculty Senate Representative will conduct the elections as follows: Assembly Representatives nominate candidates for Chair; all Regular Assembly Representatives are eligible for candidacy. The Chair is elected by plurality of the Assembly. Assembly Representatives nominate candidates for Vice Chair; all Regular Assembly Representatives are eligible for candidacy. The Vice-Chair is elected by plurality of the Assembly. Assembly Representatives nominate candidates for Recording Secretary: all Assembly Representatives are eligible for Recording Secretary. The Recording Secretary is elected by plurality of the Assembly.

Section 3: Resignation or Removal from Office

If for any reason any officer shall not be able to fulfill his/her responsibilities, the officer shall resign from office. A letter to that effect shall be delivered to the Assembly, which letter shall then be delivered to the Recording Secretary of the Assembly and placed in the records of the Assembly. A replacement for the office shall be a call for a new election as codified in Article VI. Section 2.

A petition signed by two-third of the Assembly Representatives shall be required for any Assembly officer to be relieved of his/her office. The petition must be presented to the Assembly, at which time the officer will be relieved of his/her duties. A replacement for the office shall be a call for a new election as codified above in Article VI. Section 2.

  1. Bylaws changes shall be accomplished in two stages: At the Assembly level and at the Faculty Consortium level.
  2. At an Assembly meeting, any Assembly Representative may present a formal amendment(s) or other changes in written form to the Assembly. The Recording Secretary of the Assembly shall distribute a copy of the amendment or other changes, by electronic means, to the entire faculty.
  3. Between receipt of the copy of proposed Bylaws changes, each Assembly Representative has the responsibility to discuss said proposal with the members of his/her division and to be prepared to vote at the next regular meeting of the Assembly.
  4. At the next regular session of the Assembly, each Assembly Representative shall vote whether to approve the proposed changes. In the event of a general revision of the Bylaws, the Chair may call for motions, discussions, and vote by Section of the Bylaws.
  5. The Recording Secretary and the Parliamentarian shall present the proposals approved by the Assembly to the faculty as a whole for its vote, and the Recording Secretary and the Parliamentarian shall present the voting results at the next meeting of the Assembly, which results shall become binding and final.

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