The Family Educational Rights and Privacy Act (FERPA) affords students certain rights with respect to their educational records. These rights are:
The right to inspect and review the student’s education records within 45 days of the day the University receives a request for access. Students should submit to the Chief Administrator of the following offices: Admissions, Campus Student Services Office, written requests that identify the record(s) they wish to inspect. The University official will make arrangements for access and notify the student of the time and place where the records may be inspected. If the records are not maintained by the University official to whom the request was submitted, that official shall advise the student of the correct official to whom the request should be addressed.
The right to request the amendment of the student’s education records that the student believes are inaccurate or misleading. Students may ask the University to amend a record that they believe is inaccurate or misleading. They should write the University official responsible for the record, clearly identify the part of the record they want changed, and specify why it is inaccurate or misleading.
If the University decides not to amend the record as requested by the student, the University will notify the student of the decision and advise the student of his or her right to a hearing regarding the request for amendment. Additional information regarding the hearing procedures will be provided to the student when notified of the right to a hearing.
The right to consent to disclosures of personally identifiable information contained in the student’s education records, except to the extent that FERPA authorizes disclosure without consent. One exception, which permits disclosure without consent, is disclosure to school officials with legitimate educational interests. A school official is defined as a person employed by the University in an administrative, supervisory, academic, or support staff position (including law enforcement unit and health staff); a person or company with whom the University has contracted (such as an attorney, auditor, or collection agent); a person serving on the Board of Regents; or a student serving on an official committee, such as a disciplinary or grievance committee, or assisting another school official in performing his or her tasks. A school official has a legitimate educational interest if the official needs to review an education record in order to fulfill his or her professional responsibility. Upon request, the University discloses educational records without consent to officials of another school in which a student seeks or intends to enroll.
The right to file a complaint with the U.S. Department of Education concerning alleged failures by the University to comply with the requirements of FERPA. The name and address of the office that administers FERPA is:
Family Policy Compliance Office
U.S. Department of Education
400 Maryland Avenue, S.W.
Washington, DC 20202-4605
Directory Information: Both federal and state laws permit the University to release to the public “directory” information regarding current and former students without the student’s consent. Directory information includes: student’s name, current mailing address, email address, telephone listing, date and place of birth, classification, major field of study, full or part-time status, participation in officially recognized activities and sports, weight and height of members of athletic teams, dates of attendance, degrees and awards received, and most recent previous educational agency or institution attended by student. Students can prohibit the release of directory information to the public by bringing a photo ID to the Office of Admissions, located in the Student Services Center and by submitting a written request. Such requests must be made by the end of late registration for any semester. It will NOT prohibit the release of directory information to entities of the University which have a “need to know” to accomplish their required official tasks. It will NOT prohibit University departments from including the student’s name on mailing lists for distribution of materials that are essential to his or her enrollment at the University. Students who are also University employees should be aware that filing this restriction will result in suppression of both employee and student information.
The authorization to restrict directory information remains in effect until the student revokes it. The authorization has no affect on directory information released prior to the completion of the request.